Privacy Notice

Welcome to the Share IT website ("Site"). Share IT respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, process, and disclose your personal information when you access or use our Site, as well as your rights regarding such information.

By continuing to access or use the Site, you acknowledge that you have read, understood, and agreed to be bound by this Privacy Policy.

Cookies & Tracking Technologies

Our Site uses cookies and similar tracking technologies to collect non-personally identifiable information about your usage of the Site and other websites, including but not limited to browser type, language preference, operating system, and internet service provider. This data helps us understand how our users interact with the Site so we can continually improve its functionality and user experience.

Information About Us

Share IT Limited is a Limited company registered in England under company number 6490304.
Registered address: Share IT Limited, Warlies Park House, Upshire, Waltham Abbey, Essex, EN9 3SL.
Main trading address: Share IT Limited, Warlies Park House, Upshire, Waltham Abbey, Essex, EN9 3SL.
VAT number: GB928921395.

What Does This Notice Cover?

This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

What Is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

Information collection

We collect limited personally identifiable information from users of the Site, including email addresses, IP addresses, and other data submitted voluntarily through contact forms or other interactions on the Site. We do not sell, rent, or otherwise share this information with third parties, except as required by law or as expressly disclosed in this Privacy Policy.

How We Collect the Data

We collect billing Information including name, email address, phone number, billing address, shipping address, company name and VAT number. When you place an order or take out a paid service with us, we will issue you an invoice for the goods or services. We use Xero as our billing platform which requires us to add your billing information to their system. All data is kept in accordance with their privacy policies which can be found here – Privacy Notice 

As part of the signup process, we collect information required in order to run, manage and maintain the service including customer Information such as name, company name, email address, location, job function, company type and your newsletter preference. Data is stored in line with this privacy policy.

We use a third party provider to maintain our mailing lists and to manage our marketing emails. Contact information including address, emails address, company name and phone numbers may be stored on their servers which are hosted in the United States. Their privacy policy can be found here – Global Privacy Statement | Intuit 

Marketing Purposes

With your permission and/or where permitted by law, we may use your personal data for marketing purposes, which may include contacting you by email or telephone with information, news, and offers on our products and services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.

How Do You Use My Personal Data?

Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how we may use your personal data, and our lawful bases for doing so:

Do You Share My Personal Data?

We may sometimes contract with the following third parties to supply products and services.

If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law.

If any personal data is transferred outside of the EEA, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation.

If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

How Long Will You Keep My Personal Data?

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

How and Where Do You Store or Transfer My Personal Data?

We use specific contracts with external third parties that are approved by the European Commission for the transfer of personal data to third countries. These contracts require the same levels of personal data protection that would apply under the Data Protection Legislation.

Where we transfer your data to a third party based in the US, the data may be protected if they are part of the EU-US Privacy Shield. This requires the third party to provide data protection to standards similar to levels of data protection to those in Europe. More information is available from the European Commission.

The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:

Limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;

Procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.

What Are My Rights?

If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

User Access & Control

You have the right to request access to, rectify, and delete your personal information held by Share IT as well as to right to restrict the processing of your personal data.

You may also manage your communication preferences regarding promotional materials from us and have the right to object to us using your personal data for a particular purpose.

Further information about your rights can be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

Data Protection & Security

Share IT implements appropriate technical and organisational measures to protect your personal information from loss, misuse, unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet, or electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.

Changes to Privacy Policy

Share IT reserves the right to modify this Privacy Policy at any time without notice. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Your continued use of the Site following any changes indicates your acceptance of those changes.

Any changes will be made available on our website. This Privacy Notice was last updated on 20/05/2023.

Contact Us

To contact us about anything to do with your personal data and data protection, please use the following details:

Email address: [email protected].